With powerful integrations and regular audits, Spendflo helps optimize SaaS budgets, and promote a cost-conscious culture within your organization. Get started.
Each employee uses at least a dozen tools to get their work done every day. Each team requires a growing, unique stack of tools to remain competitive. This heavy dependence on SaaS comes with its own pros and cons. The pro is, of course, that work gets streamlined, and you get better results.
The con? As the number of SaaS solutions in use grows, so do the associated costs. That sounds reasonable—But the real challenge with more SaaS is tracking and managing the associated costs effectively. SaaS budgets often become arbitrary numbers, and they stay that way in companies because of:
These problems all lead to SaaS wastage and budget overruns. The need of the hour is accurate usage and spend data to identify the areas of optimization at a department and user-level.
Spendflo’s Users and Teams insights is a treasure trove of data that will help you visualize, monitor, and allocate SaaS spending accurately, and effectively. Here’s how:
Budgeting for SaaS gets complicated because multiple teams end up using the same tool with varying criticality. With Spendflo’s usage-based insights, you can see which teams use which apps, and how often.
Based on these insights, you can choose custom cost allocation approaches such as:
For example, if a tool like Tableau is used primarily by the Finance team, along with a couple of engineers, the cost of the tool can be allocated based on the number of people accessing it from each department, leading to much more accurate, and fair cost allocation.
As an alternative to access/user-based cost allocation, you can choose the headcount-based allocation. This is useful for general-purpose software like MS Office. The cost of the tool can be split evenly between the teams that use it, regardless of the actual usage.
For unique situations in which either of these methods can’t apply, companies can manually allocate costs for different tools.
Every single team in your company, how many tools they use, which tools are they, how much is that costing you, which employees from those teams are using the most tools, what is the usage level—All the questions that plague budget inaccuracies answered on one single platform: Spendflo.
So it’s natural to wonder how this is possible. Through powerful integrations, Spendflo pulls all the SaaS-related data and presents it to you in a more consumable, and actionable way.
You can integrate Spendflo with your:
In addition to these integrations, you can also import the information via CSV files, or through manual entry as well.
To ensure maximum efficiency, invite your employees to Spendflo so you have your employee records updated and accessible. This way, when an employee leaves the organization, you can identify and onboard their replacement to Spendflo, providing access to all the tools they need ensuring that your existing workflows are not interrupted.
Apart from drill-down usage and user-based data, Spendflo helps you adopt several more strategies. Here are some key approaches:
Accurate usage and spend data lay the foundation for effective SaaS budget optimization. Spendflo helps you leverage this data to identify potential cost-saving opportunities, eliminate redundant subscriptions, negotiate favorable contracts, and optimize your overall SaaS budget. With a well-planned strategy and continuous monitoring, businesses like yours can strike a balance between utilizing powerful SaaS solutions and maintaining cost-effectiveness. Begin your budget optimization journey today. Check out Spendflo for free!
Our free savings analysis tells you how much you’re guaranteed to save with Spendflo. Learn more about cleaning up and automating your tech stack from our experts.