Intake Management

Every purchase request starts with a conversation. Flo captures the intent, confirms the details, and moves the request to a decision. No form. No chasing.
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Intake and Approvals flow
Conversational AI intake
Describe it. Flo builds the request. Flo asks for the budget, confirms the details, and creates a structured procurement request. Item, cost, and status ready for review. No form. No blank fields.
Chat interface showing a purchase request of 10 laptops with estimated cost of 30,000 and quote pending status.
50%
faster procurement cycles
User interface showing a budget flow setup with condition paths: 'Budget under 5k' and an else option.
50%
faster procurement cycles
Agentic routing & approvals
Flo reads every request against your rules and picks the path. Every request reaches the right approver. No chasing. Set the conditions once. Flo handles the rest.
AI supplier intelligence
Before a request becomes spend, Flo checks it against your stack. Duplicate tool? Flo flags it. Every supplier carries its category and status. You always know what you own.
Supplier Intelligence section listing Figma for design and Atlassian for project management, both in stack.
50%
faster procurement cycles
Contract excerpt highlighting Acme Analytics platform for 250 users, 12-month term, $185,000 fee, payable in 30 days.
50%
faster procurement cycles
AI contract ingestion
Flo reads every contract the moment it arrives. Supplier, term, value, and payment window structured as fields automatically. Renewal clauses and notice periods surface on their own. No deadline missed. Every agreement checked before it's signed.
Prebuilt intake templates
Common requests start from a template instead of a blank page. Hardware acquisition, service subscriptions, equipment leasing, supplier onboarding, each one is shaped by how your team actually buys.
50%
faster procurement cycles
Every procurement exception.
Flo closes it.
Pink hexagon with a white four-pointed star shape in the center on a light background.
Slack
Intake
Budget Conflict Resolution
Flo catches over-budget requests at intake and resolves the conflict before they route.
Flo Closes it ->
Pink hexagon with a white four-pointed star shape in the center on a light background.
Spendflo
Intake
Duplicate Request Detection
Flo catches a request for a tool you already own before it becomes a second contract.
Flo Closes it ->
Pink hexagon with a white four-pointed star shape in the center on a light background.
Slack
Intake
Intake Routing Guidance
Flo answers who approves this and routes the request without the email chain.
Flo Closes it ->
Pink hexagon with a white four-pointed star shape in the center on a light background.
Supplier portal
Intake
New Supplier Intake
Flo opens a net-new supplier, runs the checks, and builds the record for review.
Flo Closes it ->
Pink hexagon with a white four-pointed star shape in the center on a light background.
Spendflo
Risk & compliance
Preferred-Supplier Enforcement
Flo catches off-catalog spend and routes it to a preferred supplier.
Flo Closes it ->
Pink hexagon with a white four-pointed star shape in the center on a light background.
Slack
Approvals
Purchase Request & Approval Agent
Flo does budget and policy-checks, and routes every PR, then raises the PO.
Flo Closes it ->
Pink hexagon with a white four-pointed star shape in the center on a light background.
Contract repository
Intake
Renewal Intake
Flo opens every renewal as a request 60 to 90 days early, with the context attached.
Flo Closes it ->
Pink hexagon with a white four-pointed star shape in the center on a light background.
Slack
Intake
Spend Policy Check
Flo answers is this allowed against your policy, in Slack, in seconds.
Flo Closes it ->
Pink hexagon with a white four-pointed star shape in the center on a light background.
Slack
Approvals
Threshold Escalation
Flo escalates only what crosses your threshold and closes the rest.
Flo Closes it ->

Testimonials

“Finance queries Flo AI and surfaces exactly what they need for reforecast: 
which renewals are approaching, what savings are in play, when contracts are closing. Live insights, on demand
no back-and-forth, no delays”

Smiling woman with long dark hair wearing a white top and black strap.

Toral Patel, 


VP Accounting

“With Spendflo, we finally have unified visibility. We can look in one portal and see all our spend, upcoming renewals, and how we’re actually using the licenses we’re paying for.“

Smiling man with short dark hair and beard wearing a dark jacket outdoors with blurred greenery.

Josh Rappoport,

VP Finance

“Spendflo AI triages intake and guides them through the right workflows. Centralize contracts, approvals, vendor data, and docs in one place. AI tracks usage, sentiment, and timelines automatically.”

Smiling man with glasses and short hair wearing a black jacket in a light indoor setting.

Scott Stibich,

Senior Accountant.

AI-driven procurement that adds value every moment.
Not just software. Not another dashboard. AI agents running procurement end-to-end while you focus on what actually matters.
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