Ottimate Achieves End-to-End Procurement Automation with Spendflo

“The Spendflo platform has been extremely useful to us. It's a repository of all our contract information, improves communication across teams, and consolidates everything in one place. It has truly optimized how we manage procurement.”
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- Dan Kim, CFO - Ottimate

The Company

Ottimate is an AP automation platform used by finance and operations teams to modernize accounts payable, vendor payments, and back-office workflows. As the company scaled, SaaS procurement expanded across teams, increasing the need for unified vendor visibility and structured procurement processes.

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The Challenge

Eliminating Fragmented Vendor Management and Unpredictable Renewals‍

Ottimate’s SaaS stack was distributed across teams, leaving procurement data spread across multiple tools with no unified system of record. Renewal dates were tracked manually, usage data was inconsistent, and the intake process varied widely across departments. Without centralized vendor intelligence, Ottimate lacked the visibility and predictability needed to make fast, informed procurement decisions.

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How Spendflo Helps

Spendflo became Ottimate’s connected procurement engine, bringing every vendor, contract, and renewal into a single platform.

The platform automated intake-to-renewal workflows, standardized request and approval paths, and centralized all vendor intelligence - including usage insights, contract terms, pricing, and renewal timelines. Renewals shifted from reactive to predictable as Spendflo surfaced upcoming exposure, orchestrated contract workflows, and made every vendor decision traceable and data-driven.

Ottimate now evaluates vendors faster, reduces unnecessary SaaS spend, and runs procurement through one continuously connected system. The measurable margins and operational improvements provided a clear justification for Spendflo’s value, resonating with internal and external stakeholders.

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The Spendflo Benefit

Ottimate realized ROI within three months of partnering with Spendflo, maximizing margins over $16,000 in their first year. The centralized platform improved transparency into contract data, timelines, and vendor communications. Renewals became proactive, reducing last-minute and unoptimized decisions.

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Looking Ahead

Spendflo continues to be a strategic partner for Ottimate, supporting their evolving SaaS needs with scalable solutions. As the company grows, working with Spendflo ensures Ottimate can maintain cost control and procurement efficiency without adding internal overhead. The platform’s flexibility and expert support help Ottimate focus on core business goals while achieving smarter, data-driven procurement outcomes. Spendflo remains integral to their approach to driving cost optimization, operational excellence, and future-ready SaaS strategies.

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