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Industry:

Cloud ERP Software

From Ad Hoc to Strategic: How Acumatica Centralized Procurement and Saved $375K with Spendflo

Procurement Partner

Cost Optimization

Visibility & Control

$375,000+

in savings

FAVORITE FEATURES

Renewal and Contract Tracking

Track all contracts and renewals from a single, centralized dashboard.

Vendor Management

Centralize vendor data for actionable insights.

Procurement Partner Services

Let expert buyers handle negotiations, renewals, and vendor onboarding.

THEN

•

Ad Hoc Procurement:

Teams purchased software independently with no central oversight.

•

No Visibility Into Spend:

Lack of visibility led to overlapping tools and redundant spend across teams.

•

Limited Negotiation Confidence:

Unsure whether licensing and costs were optimized.

NOW

•

Centralized Procurement:

All software purchases now go through a unified, streamlined process with Spendflo.

•

Unified Software View:

Duplicate and redundant tools identified and consolidated, reducing overall costs.

•

Optimized Licensing & Negotiations:

Confident licensing strategy backed by Spendflo’s expertise and proactive negotiation support.

“Spendflo was instrumental in ensuring that we were able to optimize our spend and increase the number and types of licenses at an even lower cost. We now have unified visibility and full faith we’re not overpaying. Plus, the Spendflo team is simply fantastic to work with.”

- Josh Rappoport, VP of Finance, Acumatica

‍

The Company

Acumatica is the fastest-growing cloud ERP software company in the world. Focused on mid-market customers in key industries such as construction, manufacturing, and distribution, Acumatica delivers modern ERP solutions that drive agility and efficiency for growing businesses.

The Challenge

Historically, Acumatica’s procurement processes were ad hoc and decentralized. Different teams procured software based on individual needs, resulting in inefficiencies, overlapping licenses, and limited visibility across the organization. Without unified procurement practices or a centralized view of spend, the finance team lacked confidence that software investments were optimized or appropriately negotiated.

How Spendflo Helps

Spendflo partnered with Acumatica to centralize procurement processes and provide much-needed visibility into the company’s software landscape. Through Spendflo’s single-pane-of-glass portal, Acumatica now tracks all spend, upcoming renewals, and license utilization in one place. Spendflo’s team also supports license negotiations and optimization.

In one instance, Spendflo’s unified software view surfaced that different teams had licensed separate popular project management softwares, creating an immediate opportunity to consolidate vendors and reduce overall costs.

The Spendflo Benefit

With Spendflo’s support, Acumatica now operates with greater procurement maturity, full visibility into software spend, and a strong sense of confidence that licensing is optimized. The upcoming organization-wide rollout will extend these benefits beyond finance, empowering all teams to make more informed procurement decisions. Additionally, the personal connection and professionalism of Spendflo’s team have further enriched the partnership experience.

Looking Ahead

Acumatica is preparing to fully launch Spendflo’s platform and processes across the organization. This expansion will ensure that all teams have access to centralized software visibility and that future procurement is unified, collaborative, and efficient. As the partnership deepens, Acumatica looks forward to continuing to optimize its licensing strategies and maximize value from its software investments.