Acumatica Unlocks $375K in Savings by Centralizing Procurement on Spendflo

With Spendflo, we finally have unified visibility. We can look in one portal and see all our spend, upcoming renewals, and how we’re actually using the licenses we’re paying for.

- Josh Rappoport, VP of Finance, Acumatica

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The Company

Acumatica is the fastest-growing cloud ERP software company in the world. Focused on mid-market customers in key industries such as construction, manufacturing, and distribution, Acumatica delivers modern ERP solutions that drive agility and efficiency for growing businesses.

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The Challenge

Historically, Acumatica’s procurement processes were ad hoc and decentralized. Different teams procured software based on individual needs, resulting in inefficiencies, overlapping licenses, and limited visibility across the organization. Without unified procurement practices or a centralized view of spend, the finance team lacked confidence that software investments were optimized or appropriately negotiated.

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How Spendflo Helps

By deploying Spendflo as the single procurement system, Acumatica replaced fragmented workflows with a connected intake-to-renewal process.

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Spendflo’s platform:

• Automated intake and approvals, ensuring every purchase followed predefined policy paths.

• Centralized vendor and contract intelligence, giving finance and IT a complete view of tools, spend, and renewal cycles.

• Extracted usage insights and surfaced redundant apps, enabling immediate consolidation.

• Triggered proactive renewal alerts, strengthening negotiation windows, and preventing auto-renewal surprises.

With structured workflows and real-time vendor data, Acumatica stabilized procurement, strengthened commercial decisions, and removed manual inefficiencies.

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The Spendflo Benefit

With Spendflo’s support, Acumatica now operates with greater procurement maturity, full visibility into software spend, and a strong sense of confidence that licensing is optimized. The upcoming organization-wide rollout will extend these benefits beyond finance, empowering all teams to make more informed procurement decisions. Additionally, the personal connection and professionalism of Spendflo’s team have further enriched the partnership experience.

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Looking Ahead

Acumatica is preparing to fully launch Spendflo’s platform and processes across the organization. This expansion will ensure that all teams have access to centralized software visibility and that future procurement is unified, collaborative, and efficient. As the partnership deepens, Acumatica looks forward to continuing to optimize its licensing strategies and maximize value from its software investments.