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Shadow IT Detection

Risk & compliance
Primary · IT
Secondary · Finance

Shadow IT is where your PO coverage rate goes to die. Teams buy what they need on a card, the same capability ends up under five names, and every off-card purchase is spend outside the process and a missed negotiation.

Flo reads card spend, invoice lines, and app inventory, clusters tools by capability, and surfaces the overlaps and the unsanctioned tools. It names the owner and the spend for each and routes the findings to IT and finance.

Flo surfaces the sprawl. IT and finance act. You see the real software footprint and can close the gaps, not just count them. Consolidation decisions rest with IT and finance.

Intake and Approvals flow
AGENT CAPABILITIES
TOOLS
Read spend & apps
Flo
Context Library
Reads spend and app usage across teams.
Cluster tools
Flo
Context Library
Clusters tools by capability and overlap.
Flag shadow IT
Flo
Context Library
Flags unsanctioned and duplicate tools.
Route owners
Slack
API
Routes the findings to IT and finance.
CONTEXT USED
  • Use Read spend & apps to confirm the request has budget before routing.
  • Use Cluster tools to validate the request and flag any exception.
  • Use Flag shadow IT to route the chain to the right approvers, in order.
  • Once approved, use Route owners to raise the PO. Never raise a PO before approval.
  • Escalate anything over threshold or outside policy to a named human owner.
HOW IT WORKS
1
System
Spendflo
Spend and app data refreshes
2
Flo
Spendflo
Cluster tools by capability
3
Flo
Spendflo
Find five overlapping design tools
4
Flo
Spendflo
Flag two unsanctioned purchases
5
Flo
Spendflo
Name the owner and spend for each
6
Team
Slack
✓ Route the findings to IT and finance
7
Flo
Slack
IT and finance consolidate the stack
Intake and Approvals flow
GUARDRAILS
⛉
Flo surfaces shadow IT. It never cancels a tool on its own.
⛉
Flo names owners and spend for humans to weigh.
⛉
Consolidation decisions rest with IT and finance.
⛉
App and spend data follows your access rules.
Intake and Approvals flow
See Flo work
Watch the agent take a live request from intake to PO.
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Testimonials
“Finance queries Flo AI and surfaces exactly what they need for reforecast: 
which renewals are approaching, what savings are in play, when contracts are closing. Live insights, on demand
no back-and-forth, no delays”
Toral Patel, 

VP Accounting
“With Spendflo, we finally have unified visibility. We can look in one portal and see all our spend, upcoming renewals, and how we’re actually using the licenses we’re paying for.“
Josh Rappoport, 

VP Finance
“Spendflo AI triages intake and guides them through the right workflows. Centralize contracts, approvals, vendor data, and docs in one place. AI tracks usage, sentiment, and timelines automatically.”
Scott Stibich, 

Senior Accountant.
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