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Receipt-to-PO matching

PO Creation
Primary · Finance
Secondary · Procurement
Ready for publish

Goods receipts and POs drift apart, and the three-way match stalls at close. The work is reconciliation, line by line, which an agent does without tiring.

Flo reads the receipt against the PO, matches quantities and amounts, and closes the lines that agree. Where the receipt and PO diverge, it flags the gap for review.

Flo matches and flags. Finance resolves exceptions. Clean lines close themselves. Only the real discrepancies reach a person.

Intake and Approvals flow
CONFIGURATION
TOOLS
Read receipt
NetSuite
API
Reads the goods receipt quantities and amounts.
Match PO
NetSuite
API
Matches the receipt against the open PO lines.
Close lines
NetSuite
API
Closes the lines that match cleanly.
Flag gaps
after approval
Slack
Flags receipt-to-PO gaps for review.
CONTEXT USED
  • Use Read receipt to confirm the request has budget before routing.
  • Use Match PO to validate the request and flag any exception.
  • Use Close lines to route the chain to the right approvers, in order.
  • Once approved, use Flag gaps to raise the PO. Never raise a PO before approval.
  • Escalate anything over threshold or outside policy to a named human owner.
SIMULATION
1
System
NetSuite
Goods receipt posted against a PO
2
Flo
NetSuite
Read the receipt lines and quantities
3
Flo
NetSuite
Match each line to the open PO
4
Flo
NetSuite
Close the lines that match cleanly
5
Flo
Spendflo
Flag a short-received line for review
6
Team
Slack
✓ Route the short receipt to the owner
7
Flo
NetSuite
Update the PO once the owner resolves it
Intake and Approvals flow
GUARDRAILS
⛉
Flo matches and closes clean lines. Exceptions go to a human.
⛉
Flo never forces a match that does not reconcile.
⛉
Discrepancies are flagged with the exact gap for review.
⛉
Flo does not issue payment on matched lines.
Intake and Approvals flow
See Flo work
Watch the agent take a live request from intake to PO.
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AP automation
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Accounts Reconciliation
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Testimonials
“Finance queries Flo AI and surfaces exactly what they need for reforecast: 
which renewals are approaching, what savings are in play, when contracts are closing. Live insights, on demand
no back-and-forth, no delays”
Toral Patel, 

VP Accounting
“With Spendflo, we finally have unified visibility. We can look in one portal and see all our spend, upcoming renewals, and how we’re actually using the licenses we’re paying for.“
Josh Rappoport, 

VP Finance
“Spendflo AI triages intake and guides them through the right workflows. Centralize contracts, approvals, vendor data, and docs in one place. AI tracks usage, sentiment, and timelines automatically.”
Scott Stibich, 

Senior Accountant.
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