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Owner-Absence Reassignment

Approvals
Primary · Procurement
Secondary · Finance

One absence should not spike your approval cycle time. A single person on PTO can freeze a dozen requests that are not hard, just sitting with someone who is not there.

Flo reads owner availability in the workflows, detects tasks assigned to anyone who is out, and reroutes them to the named delegate with full context. When the owner returns, the trail shows exactly what moved.

Flo reroutes. Delegates decide. Coverage is automatic and your cycle-time metrics stay clean. Flo only reassigns when an owner is unavailable, and every reassignment is logged.

Intake and Approvals flow
AGENT CAPABILITIES
TOOLS
Read availability
Spendflo
Workflows
Reads owner availability and out-of-office status.
Detect stalls
Flo
Context Library
Finds tasks assigned to an absent owner.
Reroute task
Spendflo
Workflows
Reroutes the task to the named delegate.
Notify both
Slack
API
Tells the delegate and the owner what moved.
CONTEXT USED
  • Use Read availability to confirm the request has budget before routing.
  • Use Detect stalls to validate the request and flag any exception.
  • Use Reroute task to route the chain to the right approvers, in order.
  • Once approved, use Notify both to raise the PO. Never raise a PO before approval.
  • Escalate anything over threshold or outside policy to a named human owner.
HOW IT WORKS
1
System
Workflows
Owner marked out of office for a week
2
Flo
Spendflo
Detect three approvals stuck with the owner
3
Flo
Spendflo
Find the named delegate for the owner
4
Flo
Workflows
Reroute the approvals to the delegate
5
Flo
Slack
Notify the delegate with full context
6
Team
Slack
✓ Delegate approves the pending requests
7
Flo
Workflows
Log the reassignment for the owner's return
Intake and Approvals flow
GUARDRAILS
⛉
Flo reroutes to a named delegate. It never approves itself.
⛉
Flo only reassigns when an owner is unavailable.
⛉
Every reassignment is logged for the owner and audit.
⛉
The delegate makes the approval decision.
Intake and Approvals flow
See Flo work
Watch the agent take a live request from intake to PO.
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Workflows
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Intake management
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Testimonials
“Finance queries Flo AI and surfaces exactly what they need for reforecast: 
which renewals are approaching, what savings are in play, when contracts are closing. Live insights, on demand
no back-and-forth, no delays”
Toral Patel, 

VP Accounting
“With Spendflo, we finally have unified visibility. We can look in one portal and see all our spend, upcoming renewals, and how we’re actually using the licenses we’re paying for.“
Josh Rappoport, 

VP Finance
“Spendflo AI triages intake and guides them through the right workflows. Centralize contracts, approvals, vendor data, and docs in one place. AI tracks usage, sentiment, and timelines automatically.”
Scott Stibich, 

Senior Accountant.
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