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Auto-renew defense

RIsk & compliance
Primary · Procurement
Secondary · Finance
Ready for publish

Auto-renew clauses are designed to be forgotten. The notice window passes, and you are locked in for another year at last year's rate.

Flo reads the contract repository for auto-renew terms and notice windows, then surfaces each one well before the deadline. It flags the contract and the date so the owner can act.

Flo surfaces the window. Procurement decides. No contract renews by default. The team chooses every renewal on purpose.

Intake and Approvals flow
CONFIGURATION
TOOLS
Scan clauses
Contract repository
Spendflo
Finds auto-renew clauses and notice windows.
Track dates
Spendflo
Context Library
Tracks each notice deadline.
Flag early
Slack
Flags the contract ahead of the notice date.
Open decision
after approval
Workflow engine
Opens a renew-or-cancel decision for the owner.
CONTEXT USED
  • Use Scan clauses to confirm the request has budget before routing.
  • Use Track dates to validate the request and flag any exception.
  • Use Flag early to route the chain to the right approvers, in order.
  • Once approved, use Open decision to raise the PO. Never raise a PO before approval.
  • Escalate anything over threshold or outside policy to a named human owner.
SIMULATION
1
System
Contract repository
Contract has a 60-day notice window
2
Flo
Contract repository
Read the auto-renew clause
3
Flo
Spendflo
Track the notice deadline
4
Flo
Spendflo
Flag the contract 80 days out
5
Flo
Slack
Surface the window to the owner
6
Team
Workflow engine
✓ Open a renew-or-cancel decision
7
Flo
Slack
Owner decides before the window closes
Intake and Approvals flow
GUARDRAILS
⛉
Flo surfaces windows. It never cancels or renews on its own.
⛉
Flo flags the date; the owner makes the decision.
⛉
Flo does not interpret terms as legal advice.
⛉
Every flagged window is logged and tracked.
Intake and Approvals flow
See Flo work
Watch the agent take a live request from intake to PO.
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Testimonials
“Finance queries Flo AI and surfaces exactly what they need for reforecast: 
which renewals are approaching, what savings are in play, when contracts are closing. Live insights, on demand
no back-and-forth, no delays”
Toral Patel, 

VP Accounting
“With Spendflo, we finally have unified visibility. We can look in one portal and see all our spend, upcoming renewals, and how we’re actually using the licenses we’re paying for.“
Josh Rappoport, 

VP Finance
“Spendflo AI triages intake and guides them through the right workflows. Centralize contracts, approvals, vendor data, and docs in one place. AI tracks usage, sentiment, and timelines automatically.”
Scott Stibich, 

Senior Accountant.
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