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Non-PO Invoice Handling

Invoice matching
Primary · Finance
Secondary · Procurement

Non-PO invoices are where your PO coverage rate breaks down. Each one is spend that happened with no PO and no obvious owner, so it sits.

Flo reads the no-PO invoice in NetSuite, identifies the likely spend owner from the supplier and history, and routes it for assignment and approval with the context attached. Once the owner confirms, it codes the invoice from their input.

Flo identifies and routes. The owner approves. Orphan invoices find a home before they become a month-end reconciliation problem and a gap on your coverage dashboard. Unclaimed invoices escalate, and Flo never issues payment.

Intake and Approvals flow
AGENT CAPABILITIES
TOOLS
Read invoice
NetSuite
API
Reads the no-PO invoice and supplier.
Find owner
Flo
Context Library
Identifies the likely spend owner from history.
Route approval
Slack
API
Routes the invoice for assignment and approval.
Record trail
NetSuite
API
Records the owner and approval on the invoice.
CONTEXT USED
  • Use Read invoice to confirm the request has budget before routing.
  • Use Find owner to validate the request and flag any exception.
  • Use Route approval to route the chain to the right approvers, in order.
  • Once approved, use Record trail to raise the PO. Never raise a PO before approval.
  • Escalate anything over threshold or outside policy to a named human owner.
HOW IT WORKS
1
System
NetSuite
Invoice arrives with no PO
2
Flo
NetSuite
Read the supplier and amount
3
Flo
Spendflo
Identify the likely owner from past spend
4
Flo
Slack
Route to the owner to confirm and approve
5
Flo
Slack
Owner confirms ownership and approves
6
Team
Spendflo
✓ Code the invoice from the owner's input
7
Flo
NetSuite
Record the owner and approval trail
Intake and Approvals flow
GUARDRAILS
⛉
Flo identifies the likely owner. A human confirms it.
⛉
Flo routes for approval. It never approves a no-PO invoice.
⛉
Unclaimed invoices escalate rather than sit.
⛉
Flo never issues payment on a no-PO invoice.
Intake and Approvals flow
See Flo work
Watch the agent take a live request from intake to PO.
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Testimonials
“Finance queries Flo AI and surfaces exactly what they need for reforecast: 
which renewals are approaching, what savings are in play, when contracts are closing. Live insights, on demand
no back-and-forth, no delays”
Toral Patel, 

VP Accounting
“With Spendflo, we finally have unified visibility. We can look in one portal and see all our spend, upcoming renewals, and how we’re actually using the licenses we’re paying for.“
Josh Rappoport, 

VP Finance
“Spendflo AI triages intake and guides them through the right workflows. Centralize contracts, approvals, vendor data, and docs in one place. AI tracks usage, sentiment, and timelines automatically.”
Scott Stibich, 

Senior Accountant.
AI-driven procurement that adds value every moment.
Not just software. Not another dashboard. AI agents running procurement end-to-end while you focus on what actually matters.
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