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Blanket PO Drawdown

PO Creation
Primary · Procurement
Secondary · Finance

When a blanket PO runs dry and an invoice arrives against it, your ERP carries a commitment gap that AP closes by hand. The tracking has to be continuous to catch it in time.

Flo reads each draw against the blanket PO in NetSuite, keeps a running balance in sync with the ERP, and flags the PO as it nears depletion. It recommends a top-up or a new PO with time to act.

Flo tracks and flags. Procurement tops up. The blanket PO never runs out mid-stream and the ERP stays clean. Flo recommends an amount, a human approves it, and Flo never issues payment.

Intake and Approvals flow
AGENT CAPABILITIES
TOOLS
Read draws
NetSuite
API
Reads each invoice draw against the blanket PO.
Track balance
NetSuite
API
Keeps a running balance on the PO.
Flag depletion
Slack
API
Flags the PO as it nears its limit.
Recommend top-up
Flo
Context Library
Recommends a top-up or a new PO in time.
CONTEXT USED
  • Use Read draws to confirm the request has budget before routing.
  • Use Track balance to validate the request and flag any exception.
  • Use Flag depletion to route the chain to the right approvers, in order.
  • Once approved, use Recommend top-up to raise the PO. Never raise a PO before approval.
  • Escalate anything over threshold or outside policy to a named human owner.
HOW IT WORKS
1
System
NetSuite
Invoice draws against a blanket PO
2
Flo
NetSuite
Read the draw and update the balance
3
Flo
NetSuite
Track the running balance to 15 percent left
4
Flo
Spendflo
Flag the PO as nearing depletion
5
Flo
Slack
Recommend a top-up to the owner
6
Team
Slack
✓ Owner approves the top-up amount
7
Flo
NetSuite
Draft the top-up PO for issuance after approval
Intake and Approvals flow
GUARDRAILS
⛉
Flo tracks and flags drawdown. It never tops up a PO on its own.
⛉
Flo recommends an amount; a human approves it.
⛉
Depletion alerts fire early, not at zero.
⛉
Flo never issues payment against the blanket PO.
Intake and Approvals flow
See Flo work
Watch the agent take a live request from intake to PO.
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Testimonials
“Finance queries Flo AI and surfaces exactly what they need for reforecast: 
which renewals are approaching, what savings are in play, when contracts are closing. Live insights, on demand
no back-and-forth, no delays”
Toral Patel, 

VP Accounting
“With Spendflo, we finally have unified visibility. We can look in one portal and see all our spend, upcoming renewals, and how we’re actually using the licenses we’re paying for.“
Josh Rappoport, 

VP Finance
“Spendflo AI triages intake and guides them through the right workflows. Centralize contracts, approvals, vendor data, and docs in one place. AI tracks usage, sentiment, and timelines automatically.”
Scott Stibich, 

Senior Accountant.
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