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Bill Payment Approvals

Approvals
Primary · Finance
Secondary · Procurement

Bills pile up at month-end and the approval path for them is inconsistent. The work is routing and follow-up, not judgment, which is the kind of work Flo should carry.

Flo reads the bill in NetSuite, matches it to the spend owner and the PO, drafts the right approval chain, and routes it in Slack. It chases laggards and records each approval against the bill for the close.

Flo routes and records. Finance approves and pays. The approval trail is clean and complete. Unmatched or exception bills escalate to a human, and Flo never issues payment.

Intake and Approvals flow
AGENT CAPABILITIES
TOOLS
Read bill
NetSuite
API
Reads the bill, supplier, amount, and matched PO.
Find owner
Flo
Context Library
Identifies the spend owner and approval chain.
Route approval
Slack
API
Routes the bill through the chain with context.
Record trail
NetSuite
API
Records each approval against the bill for the close.
CONTEXT USED
  • Use Read bill to confirm the request has budget before routing.
  • Use Find owner to validate the request and flag any exception.
  • Use Route approval to route the chain to the right approvers, in order.
  • Once approved, use Record trail to raise the PO. Never raise a PO before approval.
  • Escalate anything over threshold or outside policy to a named human owner.
HOW IT WORKS
1
System
NetSuite
New bill posted from a supplier
2
Flo
NetSuite
Read the bill and the matched PO
3
Flo
Spendflo
Identify the spend owner and chain
4
Flo
Slack
Route the bill for approval
5
Flo
Slack
Chase the pending approver
6
Team
Slack
✓ Owner approves the bill
7
Flo
NetSuite
Record the approval trail on the bill
Intake and Approvals flow
GUARDRAILS
⛉
Flo routes bills and records approvals. It never issues payment.
⛉
Flo does not approve a bill on anyone's behalf.
⛉
Unmatched or exception bills escalate to a human.
⛉
Every approval is timestamped for the close and audit.
Intake and Approvals flow
See Flo work
Watch the agent take a live request from intake to PO.
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Testimonials
“Finance queries Flo AI and surfaces exactly what they need for reforecast: 
which renewals are approaching, what savings are in play, when contracts are closing. Live insights, on demand
no back-and-forth, no delays”
Toral Patel, 

VP Accounting
“With Spendflo, we finally have unified visibility. We can look in one portal and see all our spend, upcoming renewals, and how we’re actually using the licenses we’re paying for.“
Josh Rappoport, 

VP Finance
“Spendflo AI triages intake and guides them through the right workflows. Centralize contracts, approvals, vendor data, and docs in one place. AI tracks usage, sentiment, and timelines automatically.”
Scott Stibich, 

Senior Accountant.
AI-driven procurement that adds value every moment.
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