An AI contract signature routing agent reads the contract value, type and term, applies your signing authority rules and works out which roles must sign.
Negotiation closes on an approved version.
The agent confirms approvals and the final file match.
Signatories are proposed from authority records.
The packet and routing order are drafted.
The named person signs through the signature tool.
Each signature is tracked and the executed copy filed.
It checks that approvals and reviews are complete before the document goes out, and prepares the route in the order you set.
It tracks status, reminds waiting signers and records the executed copy when it returns.
Getting a contract signed involves knowing who has authority, whether approvals are done and where it is stuck. It often relies on email chains and individual memory.
People guess who may sign at a given value.
A document goes out for signature before review is complete.
A signer is away and nobody notices.
A draft is circulated instead of the final one.
Signed files sit in inboxes rather than the repository.
Check that legal review, budget approval and any security review are recorded as done.
Apply authority rules based on value, term and contract type to name required signers.
Set the signing order, attach the final version and compile the cover note for the signature tool.
Monitor each signer's status and prepare reminders for people to send or approve.
Store the signed document, extract the dates and link it to the contract record.
Bring a small sample and watch Flo work through it.
| Aspect | By hand | With the agent |
|---|---|---|
| Who signs | Staff guess who has authority. | Signers are proposed from the delegation record. |
| Version risk | An old draft goes out for signature. | The agent checks the file against the approved version. |
| Chasing | Coordinators email signers for status. | Pending signatures and reminders are tracked in one place. |
| Order | Routing order is set ad hoc. | Routing follows the approval order on record. |
| Filing | Signed copies are saved late. | The executed copy is filed with its metadata. |
| If | Then | Who decides |
|---|---|---|
| the document differs from the approved version | stop and flag | Contract coordinator |
| contract value exceeds the proposed signer's authority | propose a higher authority signer | Finance leader |
| an approval is outstanding | hold routing and notify the approver | Contract owner |
| a signer has not signed after the reminder period | send a reminder draft to the coordinator | Contract coordinator |
| a counterparty signer is unnamed | ask the owner for the name | Contract owner |
| all signatures are complete | file the executed copy and extract metadata | Contract administrator |
The primary signer is away. The agent suggests an alternate from the delegation record and the finance leader approves it.
A changed file returns. The agent flags it as a new version and pauses routing for legal.
A party needs paper signatures. The agent notes the requirement and the coordinator arranges it.
Someone signs before approvals finish. The agent flags it and the owner decides how to proceed.
Talk it through with the team. We will map it to your steps and show where a person stays in control.
Make sure signing limits are up to date.
Route low-risk agreements first.
Introduce tracking and nudges.
Check the stops and overrides regularly.
Time (days) = date fully signed − date sent for signatureThis measures how long documents wait with signers. Long times often point to unclear routes or signers who are rarely available.
Quick answers to what people ask most about contract signature routing.
Book a demoIt is the process of deciding who must sign a contract, in which order, confirming prerequisites are met, and tracking the signatures until the executed copy is filed.
No. It prepares the route, checks readiness and tracks status. Authorised people sign.
It applies the signing authority rules that your organisation provides, based on factors such as value, term and contract type.
The agent files the executed copy, extracts key dates and links it to the contract record, for a person to confirm.
Contract hierarchy mapping is the linking of related documents into a parent and child structure, such as an MSA with its order forms, SOWs, schedules and amendments.
→A contract repository is the central store where executed agreements, amendments and related records are kept and can be found.
→Contract classification is the labelling of each agreement by type, such as NDA, MSA, SOW, order form or amendment, and by business category and risk tier.
→Contract search is the finding of agreements, clauses and terms across a body of contracts.
→Bring a small sample of real items. We will show what Flo handles on its own and where it hands over to your team.
