An AI contract repository agent takes in new and existing contracts from email, drives and signature tools and files each one in the right place.
Contracts arrive from inboxes and drives.
The agent removes copies and picks the signed one.
Type, parties and key dates are attached.
Each file is placed in its family and linked to the vendor.
An administrator resolves duplicates and missing files.
Permissions and retention flags are kept current.
It reads, labels and links each document to a vendor and a parent agreement, and fills the metadata fields.
It checks the store for duplicates, missing documents and records that no longer match the latest signed version.
Most organisations hold contracts in several places at once: drives, inboxes, signature tools and local folders. Keeping one organised store takes constant effort that few teams have.
Each team keeps its own copies.
New documents arrive by email and are filed late or not at all.
Several versions of the same agreement sit side by side.
The stored copy does not reflect later amendments.
Sensitive agreements end up in folders anyone can open.
Pull documents from the connected drives, inboxes and signing tools your team nominates.
Identify type, parties and dates, and link the document to a vendor and a parent agreement.
Detect copies and near copies, and mark the executed version as the record.
Populate metadata and flag the fields that are missing or conflict.
Review the store for gaps, stale records and documents without owners.
Bring a small sample and watch Flo work through it.
| Aspect | By hand | With the agent |
|---|---|---|
| Scatter | Contracts live in email, drives and desks. | Files are gathered into one repository with sources noted. |
| Duplicates | Several copies exist with no sign of which is final. | Duplicates are grouped and the executed copy is proposed. |
| Tags | Folders and names carry the only labels. | Type, party and dates are tagged from the text. |
| Completeness | Nobody knows what is missing. | Gaps such as missing signature pages are reported. |
| Upkeep | The archive decays after migration. | New contracts are filed on arrival with the same tags. |
| If | Then | Who decides |
|---|---|---|
| two files appear to be the same agreement | group them and propose the signed version | Contract administrator |
| a contract has no signature page | mark as unsigned or incomplete | Contract owner |
| a file has no matching vendor | ask procurement to link or create a record | Procurement lead |
| a contract has confidential access needs | apply the restricted flag proposed by legal | Legal counsel |
| a file is past its retention period | list for review, not deletion | Records manager |
| a new version replaces a stored one | archive the old with a pointer | Contract administrator |
A mailbox holds contracts. The agent lists them and an administrator confirms ownership.
Some contracts are restricted. The agent applies the access flag only after legal confirms it.
Old scans are low quality. The agent files them with low-confidence tags and flags for rescan.
A large batch arrives. The agent loads in stages and the administrator samples each batch.
Talk it through with the team. We will map it to your steps and show where a person stays in control.
Agree families, tags and access rules.
Start with a single drive or mailbox.
Review the missing-file report with owners.
File new contracts through the same path.
This shows how complete the store is relative to your vendor base. Gaps point to agreements that exist but are not filed.
Quick answers to what people ask most about contract repository.
Book a demoIt is a central, searchable store of executed agreements and related documents, organised by vendor, type and date, so that terms can be found and relied on.
It handles intake, reading, labelling, linking and checking, so that the store stays complete and current without constant manual effort.
No. It marks them and proposes the record version. People decide what is retained or removed.
Access rules are set by your admins. The agent files documents according to those rules and does not widen access.
Contract signature routing is the process of deciding who must sign an agreement, in what order, and sending it to them with the right pre-checks complete.
→Contract search is the finding of agreements, clauses and terms across a body of contracts.
→Contract hierarchy mapping is the linking of related documents into a parent and child structure, such as an MSA with its order forms, SOWs, schedules and amendments.
→Contract Q&A is the answering of specific questions about an agreement, such as when it renews or whether the vendor can raise prices.
→Bring a small sample of real items. We will show what Flo handles on its own and where it hands over to your team.
