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Renewal PO issuance

PO Creation
Primary · Procurement
Secondary · Finance
Ready for publish

Renewal POs are mechanical. The agreement already sets the terms, yet someone still rekeys them into the ERP and gets a digit wrong.

Flo reads the renewed agreement, matches it to the vendor and cost center, and drafts the PO with the right amount, GL, and dates. It routes the PO for approval and raises it once approved.

Flo drafts and raises after approval. Finance approves. The PO matches the agreement, every time. No rekeying, no fat-finger.

Intake and Approvals flow
CONFIGURATION
TOOLS
Read agreement
Contract repository
Spendflo
Reads the renewed term, amount, and dates.
Match coding
NetSuite
API
Matches the vendor, cost center, and GL account.
Draft PO
NetSuite
API
Drafts the PO from the agreement, ready to approve.
Raise PO
after approval
NetSuite
API
Raises the PO after approval and syncs it.
CONTEXT USED
  • Use Read agreement to confirm the request has budget before routing.
  • Use Match coding to validate the request and flag any exception.
  • Use Draft PO to route the chain to the right approvers, in order.
  • Once approved, use Raise PO to raise the PO. Never raise a PO before approval.
  • Escalate anything over threshold or outside policy to a named human owner.
SIMULATION
1
System
Contract repository
Renewal signed for a 12-month term
2
Flo
Contract repository
Read the renewed amount and dates
3
Flo
NetSuite
Match the vendor, cost center, and GL
4
Flo
NetSuite
Draft the PO from the agreement
5
Flo
Slack
Route the PO for approval
6
Team
Slack
✓ Owner approves the PO
7
Flo
NetSuite
Raise the PO and sync the record
Intake and Approvals flow
GUARDRAILS
⛉
Flo drafts the PO. It raises it only after approval.
⛉
Flo matches the PO to the signed agreement, not an estimate.
⛉
Mismatches between agreement and coding escalate to a human.
⛉
Flo never issues payment against the PO.
Intake and Approvals flow
See Flo work
Watch the agent take a live request from intake to PO.
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Testimonials
“Finance queries Flo AI and surfaces exactly what they need for reforecast: 
which renewals are approaching, what savings are in play, when contracts are closing. Live insights, on demand
no back-and-forth, no delays”
Toral Patel, 

VP Accounting
“With Spendflo, we finally have unified visibility. We can look in one portal and see all our spend, upcoming renewals, and how we’re actually using the licenses we’re paying for.“
Josh Rappoport, 

VP Finance
“Spendflo AI triages intake and guides them through the right workflows. Centralize contracts, approvals, vendor data, and docs in one place. AI tracks usage, sentiment, and timelines automatically.”
Scott Stibich, 

Senior Accountant.
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