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PO amendment handling

PO Creation
Primary · Procurement
Secondary · Finance
Ready for publish

Scope changes mid-project, and the PO falls out of date. An invoice then arrives against a number nobody updated, and the match fails.

Flo reads the change request, recalculates the PO impact, drafts the amendment, and routes it for approval. Once approved, it updates the PO and keeps the trail intact.

Flo drafts the amendment. Finance approves it. The PO tracks reality, so the invoice match holds.

Intake and Approvals flow
CONFIGURATION
TOOLS
Read change
Workflow engine
Reads the scope or amount change request.
Recalc impact
NetSuite
API
Recalculates the PO amount and remaining balance.
Draft amendment
NetSuite
API
Drafts the PO amendment for approval.
Update PO
after approval
NetSuite
API
Updates the PO after approval and logs the change.
CONTEXT USED
  • Use Read change to confirm the request has budget before routing.
  • Use Recalc impact to validate the request and flag any exception.
  • Use Draft amendment to route the chain to the right approvers, in order.
  • Once approved, use Update PO to raise the PO. Never raise a PO before approval.
  • Escalate anything over threshold or outside policy to a named human owner.
SIMULATION
1
Requester
Slack
Request added scope on an active PO
2
Flo
Workflow engine
Read the change and the original PO
3
Flo
NetSuite
Recalculate the new PO total
4
Flo
NetSuite
Draft the amendment for approval
5
Flo
Slack
Route the amendment to the owner
6
Team
Slack
✓ Owner approves the change
7
Flo
NetSuite
Update the PO and log the amendment
Intake and Approvals flow
GUARDRAILS
⛉
Flo drafts amendments. It updates the PO only after approval.
⛉
Flo recalculates impact; a human approves the new amount.
⛉
Changes above threshold escalate before they are applied.
⛉
Every amendment is logged against the original PO.
Intake and Approvals flow
See Flo work
Watch the agent take a live request from intake to PO.
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Testimonials
“Finance queries Flo AI and surfaces exactly what they need for reforecast: 
which renewals are approaching, what savings are in play, when contracts are closing. Live insights, on demand
no back-and-forth, no delays”
Toral Patel, 

VP Accounting
“With Spendflo, we finally have unified visibility. We can look in one portal and see all our spend, upcoming renewals, and how we’re actually using the licenses we’re paying for.“
Josh Rappoport, 

VP Finance
“Spendflo AI triages intake and guides them through the right workflows. Centralize contracts, approvals, vendor data, and docs in one place. AI tracks usage, sentiment, and timelines automatically.”
Scott Stibich, 

Senior Accountant.
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