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Duplicate request detection

Intake
Primary · Procurement
Secondary · Finance
Ready for publish

Most companies pay for the same capability twice. The second contract usually starts as an innocent intake request that nobody cross-checks.

Flo reads the request and compares it against your active contracts, your catalog, and adjacent categories. When it finds an overlap, it flags the existing tool, the owner, and the spend, then routes the request for a decision.

Flo flags the overlap. Procurement decides. The duplicate gets caught at intake, not discovered in a renewal audit a year later.

Intake and Approvals flow
CONFIGURATION
TOOLS
Scan catalog
Spendflo
Context Library
Matches the request against active tools and contracts.
Find overlap
Spendflo
Context Library
Identifies adjacent tools that already cover the need.
Surface owner
Spendflo
Context Library
Names the existing owner and current spend.
Route decision
after approval
Slack
Routes the overlap to procurement to consolidate or proceed.
CONTEXT USED
  • Use Scan catalog to confirm the request has budget before routing.
  • Use Find overlap to validate the request and flag any exception.
  • Use Surface owner to route the chain to the right approvers, in order.
  • Once approved, use Route decision to raise the PO. Never raise a PO before approval.
  • Escalate anything over threshold or outside policy to a named human owner.
SIMULATION
1
Requester
Slack
Request a new survey tool
2
Flo
Spendflo
Scan active contracts and the catalog
3
Flo
Spendflo
Find an existing tool that already covers surveys
4
Flo
Spendflo
Surface the owner, seat count, and annual spend
5
Flo
Slack
Flag the overlap on the request
6
Team
Slack
✓ Route to procurement to consolidate or approve
7
Flo
Spendflo
Procurement consolidates onto the existing tool
Intake and Approvals flow
GUARDRAILS
⛉
Flo flags duplicates. It never cancels or merges tools on its own.
⛉
Flo surfaces spend and owners for a human to weigh.
⛉
Flo records the consolidation decision for audit.
⛉
Final disposition always rests with procurement.
Intake and Approvals flow
See Flo work
Watch the agent take a live request from intake to PO.
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Testimonials
“Finance queries Flo AI and surfaces exactly what they need for reforecast: 
which renewals are approaching, what savings are in play, when contracts are closing. Live insights, on demand
no back-and-forth, no delays”
Toral Patel, 

VP Accounting
“With Spendflo, we finally have unified visibility. We can look in one portal and see all our spend, upcoming renewals, and how we’re actually using the licenses we’re paying for.“
Josh Rappoport, 

VP Finance
“Spendflo AI triages intake and guides them through the right workflows. Centralize contracts, approvals, vendor data, and docs in one place. AI tracks usage, sentiment, and timelines automatically.”
Scott Stibich, 

Senior Accountant.
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