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Duplicate Request Detection

Intake
Primary · Procurement
Secondary · Finance

Most companies pay for the same capability twice. The second contract usually starts as an innocent intake request that nobody cross-checks against what is already owned.

Flo reads the request and compares it against your active contracts, your catalog, and adjacent categories. When it finds an overlap, it surfaces the existing tool, the owner, the seat count, and the current spend, then routes the request with that spend data attached.

Flo flags the overlap. Procurement decides. The duplicate gets caught at intake, not in a renewal audit a year later, and the spend detail is ready to build the consolidation case.

Intake and Approvals flow
AGENT CAPABILITIES
TOOLS
Scan catalog
Spendflo
Context Library
Matches the request against active tools and contracts.
Find overlap
Flo
Context Library
Identifies adjacent tools that already cover the need.
Surface owner
Spendflo
Context Library
Names the existing owner and current spend.
Route decision
Slack
API
Routes the overlap to procurement to consolidate or proceed.
CONTEXT USED
  • Use Scan catalog to confirm the request has budget before routing.
  • Use Find overlap to validate the request and flag any exception.
  • Use Surface owner to route the chain to the right approvers, in order.
  • Once approved, use Route decision to raise the PO. Never raise a PO before approval.
  • Escalate anything over threshold or outside policy to a named human owner.
HOW IT WORKS
1
Requester
Slack
Request a new survey tool
2
Flo
Spendflo
Scan active contracts and the catalog
3
Flo
Spendflo
Find an existing tool that already covers surveys
4
Flo
Spendflo
Surface the owner, seat count, and annual spend
5
Flo
Slack
Flag the overlap on the request
6
Team
Slack
✓ Route to procurement to consolidate or approve
7
Flo
Spendflo
Procurement consolidates onto the existing tool
Intake and Approvals flow
GUARDRAILS
⛉
Flo flags duplicates. It never cancels or merges tools on its own.
⛉
Flo surfaces spend and owners for a human to weigh.
⛉
Flo records the consolidation decision for audit.
⛉
Final disposition always rests with procurement.
Intake and Approvals flow
See Flo work
Watch the agent take a live request from intake to PO.
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Testimonials
“Finance queries Flo AI and surfaces exactly what they need for reforecast: 
which renewals are approaching, what savings are in play, when contracts are closing. Live insights, on demand
no back-and-forth, no delays”
Toral Patel, 

VP Accounting
“With Spendflo, we finally have unified visibility. We can look in one portal and see all our spend, upcoming renewals, and how we’re actually using the licenses we’re paying for.“
Josh Rappoport, 

VP Finance
“Spendflo AI triages intake and guides them through the right workflows. Centralize contracts, approvals, vendor data, and docs in one place. AI tracks usage, sentiment, and timelines automatically.”
Scott Stibich, 

Senior Accountant.
AI-driven procurement that adds value every moment.
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