An AI segregation of duties agent maps each person's roles and permissions and tests transactions for the same person performing steps your rules say must be separate.
Reads who can request, approve, receive and pay.
User roles and permissions.
Maps each user's roles to purchase steps.
Detects people holding clashing capabilities.
The control owner removes, mitigates or accepts.
Rechecks as roles and transactions change.
It flags conflicts at the transaction level, such as a person approving a purchase they requested, and at the access level, such as one user holding both vendor creation and payment rights.
It reports each conflict with the evidence and any compensating control on file, and tracks the follow-up through to resolution.
Conflicts hide in role assignments and in small teams where one person does several jobs. They are rarely visible until a reviewer lines up names across systems.
People change jobs and keep old access.
One person legitimately wears several hats.
A conflict across two tools is missed in each.
Self-approval can happen through a delegate or a shared inbox.
A conflict may be acceptable, but nothing records why.
The agent holds your list of incompatible duty pairs, which a person confirms and maintains.
It reads user roles and permissions across connected systems and combines them per person.
It compares requesters, approvers, receivers and payers on each purchase for same-person overlaps.
Each conflict is listed with the person, the duties and the records involved.
Conflicts are assigned to owners and tracked until access is changed or a compensating control is documented.
Bring a small sample and watch Flo work through it.
| Aspect | By hand | With the agent |
|---|---|---|
| Role review | Access reviews run periodically in spreadsheets. | Conflicts are checked against actual transactions as well as roles. |
| Real conflicts | Review finds possible conflicts, not actual breaches. | The agent separates potential from actual by checking if one person did both steps. |
| Change handling | New access is granted without a conflict check. | Role changes are checked against the conflict rules when they occur. |
| Mitigations | Compensating controls are noted in emails. | Accepted conflicts are recorded with their mitigation and review date. |
| Coverage | Only key roles are reviewed. | Everyone who touches purchasing is included. |
| If | Then | Who decides |
|---|---|---|
| One user requested and approved the same purchase | Flag as an actual breach | Finance controller |
| One user can create vendors and approve payments | Flag as a conflicting role pair | IT access owner |
| Role grant would create a conflict | Alert before approval of the access request | IT access owner |
| Accepted conflict has an expired mitigation | Reopen the item | Control owner |
| User holds temporary delegated authority | Check the delegated step against their own steps | Line manager |
| Small team cannot separate every duty | List the unavoidable overlaps for compensating controls | Finance controller |
Some overlap is unavoidable. The agent lists the overlaps and suggests where a second person's review could compensate. The controller decides which mitigations are adequate.
The agent cannot tell who acted and records the activity as unattributable. IT decides how to replace the shared account.
Access given for an incident is logged with its start and end. The agent checks whether anything conflicting was done during it.
The agent maps roles with a lookup that people confirm. Uncertain mappings are listed for IT to review.
Talk it through with the team. We will map it to your steps and show where a person stays in control.
List which step combinations a single person must never hold.
Run the agent over roles and past transactions and share findings.
Check new role requests against the pairs before they are approved.
Rerun regularly so drift in roles is caught early.
Open conflicts = number of unresolved incompatible duty pairs held by one person or seen on one transactionTrack the trend and the age of conflicts. New ones after role changes show where joiner, mover and leaver processes break down.
Quick answers to what people ask most about segregation of duties.
Book a demoIt is the principle that different people handle steps that could be abused together, such as raising a purchase, approving it, receiving goods and paying. It reduces the chance of error and fraud going unnoticed.
The duty pairs you define, for example requester and approver, vendor setup and payment, or approver and receiver. It checks both access rights and actual transactions.
Not always. In small teams a conflict may be accepted with a compensating control such as independent review. The agent records the conflict, and a person decides.
Regularly and after role changes, since access drifts over time. Continuous monitoring catches new conflicts sooner than an annual review.
SOX control testing is checking whether the financial controls you rely on, such as approvals and three-way match, operated as designed.
→Regulatory compliance in procurement means buying and contracting in line with applicable laws, such as sanctions, data protection, tax and anti-bribery rules.
→Audit preparation is collecting and checking the evidence an auditor will ask for before the audit begins.
→Procurement compliance is the combined discipline of following internal buying rules and external obligations across the purchasing process.
→Bring a small sample of real items. We will show what Flo handles on its own and where it hands over to your team.
