An AI audit preparation agent reads the auditor's request list or prior-year findings and breaks each item into the records and fields needed to answer it.
Reads what the auditor will sample and test.
Approvals, contracts, invoices, policies.
Gathers evidence for likely sample items.
Checks each item for missing proof.
Process owners supply or explain missing evidence.
Builds the indexed pack for the auditor.
It collects those records from the connected sources, checks they are complete and consistent, and notes anything missing or contradictory.
It assembles an organised evidence pack per request with sources cited, and tracks which items are done, blocked or awaiting a person.
Audit requests arrive as a long list with a short deadline. Teams spend days hunting for documents, discover gaps late, and answer inconsistently depending on who found what.
One line may need records from several teams.
The same purchase has records in email, tools and shared drives.
A missing approval found the day before delivery leaves no time to explain it.
Two people give slightly different versions of the same process.
Packs are rebuilt from scratch because nothing was saved in a reusable form.
The agent turns each audit request into a list of records, periods and fields needed.
It retrieves matching records from connected sources and groups them by request.
It checks each pack for missing items, conflicts and out-of-period records, and lists what needs a person.
Evidence is organised per request with a short cover note and the source of every document.
A status board shows each request as ready, blocked or awaiting review, with owners and dates.
Bring a small sample and watch Flo work through it.
| Aspect | By hand | With the agent |
|---|---|---|
| Scope | The team learns the request list in the first audit meeting. | Request lists are parsed into evidence needs in advance. |
| Evidence hunt | People search inboxes and shared drives. | Evidence is pulled from linked records and indexed. |
| Gap discovery | Missing proof is found when the auditor asks. | Gaps are found beforehand and assigned. |
| Consistency | Each owner assembles evidence differently. | Packs follow one structure for every control. |
| Follow-ups | Auditor queries restart the search. | Queries are matched to an existing pack and answered from it. |
| If | Then | Who decides |
|---|---|---|
| Auditor request names a control and period | Gather the relevant approvals and policy for that period | Control owner |
| Evidence is missing for a sampled item | Create a gap task for the owner with the exact need | Process owner |
| Evidence is dated outside the audit period | Flag it and explain the date mismatch | Control owner |
| Policy version in force during the period is unclear | Show the version history and ask for confirmation | Policy owner |
| Sensitive data appears in evidence | Mask or flag per your data rules before sharing | Data protection lead |
| Auditor asks a follow-up on a known item | Retrieve the same pack and highlight what is new | Audit coordinator |
The agent reads the new request list and shows what is already covered and what is new. The audit coordinator prioritises the rest.
The agent lists it as a manual item with a location. A person must scan or provide it.
The agent links the same files to both and notes the dependency. The coordinator makes sure changes to one are reflected in the other.
The agent flags it separately from missing evidence. Finance leadership decides how and when to raise it with the auditor.
Talk it through with the team. We will map it to your steps and show where a person stays in control.
Use previous requests to teach the agent the evidence each control needs.
Prepare a pack for one control in advance and compare it with what the auditor later asked for.
Update evidence between audits so packs are ready on request.
Let the agent match auditor follow-ups to existing evidence.
Track it daily during the audit window. Items stuck as blocked show where to focus.
Quick answers to what people ask most about audit preparation.
Book a demoIt is the work of gathering, checking and organising the records auditors will examine, such as approvals, orders, contracts and invoices. Doing it early reduces surprises and answer time.
It can read last year's findings and the request list, collect matching evidence, test it for gaps and assemble packs. It cannot judge sufficiency or speak to auditors.
No. People review each pack and decide what is shared. The agent prepares and tracks; submission is a human step.
Ideally it runs continuously so gaps are fixed during the year. Collecting only after the request list arrives leaves little time to resolve problems.
A procurement audit trail is the connected record of everything that happened on a purchase from request to payment.
→SOX control testing is checking whether the financial controls you rely on, such as approvals and three-way match, operated as designed.
→Procurement policy compliance is the degree to which purchases follow your written buying rules, such as approval limits, quote requirements and preferred suppliers.
→Segregation of duties means no single person controls conflicting steps of a purchase, such as requesting, approving and paying.
→Bring a small sample of real items. We will show what Flo handles on its own and where it hands over to your team.
