An AI existing contract check agent takes the vendor and product on a request and searches the contract repository, including parent and subsidiary names and old agreements that may still be in force.
A request points to a vendor or product.
The agent searches the contract repository.
It reads scope, term, pricing and renewal dates.
It checks whether the contract already covers the need.
The buyer chooses: use contract, amend, or buy new.
The request is linked to the contract or marked none.
It pulls out the terms that matter for the decision: term dates, renewal and notice periods, pricing, covered products and any usage limits.
The findings appear on the request as a short brief with links to the source documents. It does not change a contract or tell the buyer what to do.
Buying against an agreement nobody remembers wastes the discounts and protections already negotiated, and can create conflicting paper.
Agreements live in shared drives, inboxes and a repository, so a search misses some.
A contract signed under a parent company or older brand does not match the name on the request.
The price and the notice period are in the body of a long document nobody opens.
A new order is signed as a standalone contract when an umbrella agreement already applies.
A purchase is made without noticing that a related agreement is about to renew.
The agent matches the request's vendor to records, including aliases, parents and acquired companies.
It looks through contracts, order forms and amendments linked to that vendor.
Dates, notice periods, pricing, scope and limits are read out of each relevant document.
It notes whether the new request falls inside, overlaps or sits outside the existing scope.
A short summary with document links is added to the request for the reviewer.
Bring a small sample and watch Flo work through it.
| Aspect | By hand | With the agent |
|---|---|---|
| Search effort | Buyers search folders and inboxes for a contract. | The repository is searched by vendor, product and affiliate names. |
| Term reading | Pricing and scope clauses are read from long documents. | Relevant scope, price and renewal clauses are extracted with page references. |
| Missed coverage | A new order is placed when an existing agreement already applies. | Coverage matches are shown before the request goes further. |
| Expiry awareness | A lapsed contract is used unnoticed. | Contract status and end date appear beside the request. |
| Linkage | Requests and contracts stay unconnected. | Each request carries a link to the agreement it falls under. |
| If | Then | Who decides |
|---|---|---|
| Active contract covers the requested product | Show the contract, price terms and remaining term | Buyer confirms and uses the agreement |
| Contract exists but the product is not in scope | Show the scope clause and flag the gap | Buyer decides whether to amend |
| Contract has expired or is in a renewal window | Flag the dates beside the result | Buyer renews, renegotiates or lets it lapse |
| Several contracts match the vendor | List all with their parties and dates | Buyer picks the right one |
| No contract is found | State that none was found and which sources were searched | Buyer decides whether a new agreement is needed |
| Contract has a minimum commitment or exclusivity | Quote the clause | Legal or buyer judges the impact |
The legal entity on the contract differs from the buying entity. The agent shows both names, and legal decides whether the buyer is covered.
Pricing may sit in the order form, not the master. The agent looks at both and cites each, and the buyer confirms which governs.
Text cannot be read with confidence. The agent marks the clauses as unread and a person checks the original.
The contract is under the old name. The agent checks vendor aliases, and a buyer confirms the link.
Talk it through with the team. We will map it to your steps and show where a person stays in control.
Begin with signed contracts for the top vendors by spend.
Check coverage findings against what buyers would have said.
Include the documents where pricing and changes actually sit.
Make sure new contracts are added when signed so findings stay reliable.
It shows how often a vendor with a known agreement is bought from under that agreement. A low rate suggests the search is missing records or requesters bypass the check.
Quick answers to what people ask most about existing contract check.
Book a demoIt is the search for a current agreement with a vendor before a new purchase is made. An AI agent can search records quickly, pull out key terms and attach them to the request.
It can match aliases, parent companies and acquired names where they appear in your records. A reviewer should confirm any link it is unsure about.
No. It shows the terms and flags likely overlap. Procurement and legal decide whether and how the existing agreement is used.
The agent says none was found and notes the places it searched. A person decides whether a new agreement is needed.
Preferred vendor recommendation is the step where a requester is pointed to approved or contracted suppliers before going to market.
→Requisition creation is the step that turns an approved purchase request into a formal requisition with line items, coding and vendor details.
→A spend policy check tests a purchase request against your buying rules, such as quote thresholds, approved vendors, term limits and budget availability.
→Request status tracking is the step of keeping requesters informed about where a purchase request stands and who is acting on it.
→Bring a small sample of real items. We will show what Flo handles on its own and where it hands over to your team.
