An AI invoice VAT check agent reads VAT amounts, rates and VAT numbers from each invoice and checks that VAT equals the net amount times the stated rate within a tolerance you set.
Takes VAT number, rate, amount and country.
Tests the VAT number against country patterns.
Looks for registration status in the vendor record.
Checks the rate and amount on each line.
A person rules on flags.
VAT check outcome is stored.
It tests whether the supplier VAT number is present and well formed, and whether the invoice shows required items such as date, description and the buyer's details.
It flags invoices where the rate looks unusual for the item, where VAT is missing, or where reverse-charge wording is present, and sends them to a person.
A VAT claim depends on the invoice being correct, and gaps are usually found after the invoice is booked, when fixing them is harder.
A single wrong digit invalidates a VAT ID.
One invoice can hold standard, reduced and zero-rated lines.
A missing field can weaken a claim.
The invoice shows no VAT but the buyer must account for it.
VAT must reverse with the original.
Reads net amounts, VAT rates, VAT amounts and VAT numbers, line by line.
Checks that each VAT amount equals net times rate, and that line VAT sums to the invoice VAT.
Checks the format of supplier and buyer VAT numbers and compares with vendor records.
Looks for the items your rules require on a valid VAT invoice.
Sends mismatches, missing numbers and reverse-charge cases to the tax or AP reviewer.
Bring a small sample and watch Flo work through it.
| Aspect | By hand | With the agent |
|---|---|---|
| VAT number | Numbers are rarely validated. | Format and country are checked on every invoice. |
| Rate | Standard and reduced rates are confused. | Rates are compared by item type and country. |
| Invoice content | Required wording is missed. | Required VAT fields are checked for presence. |
| Recovery | Invalid invoices are found at the return. | Faults are found before approval. |
| Queries | Vendor corrections are asked for ad hoc. | A correction request is drafted with the fault stated. |
| If | Then | Who decides |
|---|---|---|
| VAT number format fails the country pattern | Flags the number | AP specialist |
| VAT number absent where the sale is taxable | Holds the invoice | AP specialist |
| Rate is not valid for the country | Flags the rate | Tax specialist |
| VAT amount differs from rate times net | Flags the arithmetic | AP specialist |
| Supplier country differs from the VAT number prefix | Flags the mismatch | Tax specialist |
| Invoice shows no VAT but the purchase looks taxable | Raises a possible missing VAT query | Tax specialist |
The agent sees no VAT number and no VAT charged and marks it for confirmation. The tax specialist confirms the status.
The agent flags the split of rates. The tax specialist decides if the treatment is right.
The agent flags the need for the buyer's number and the reverse-charge note. The specialist reviews.
The agent records that format only was checked. A person decides whether to verify further.
Talk it through with the team. We will map it to your steps and show where a person stays in control.
Begin with VAT number and arithmetic checks.
Check rates by country and item type.
Check legally required invoice wording.
Offer correction requests for staff to send.
Use it to spot suppliers with repeated issues. Separate number problems from rate and arithmetic problems.
Quick answers to what people ask most about invoice VAT check.
Book a demoIt is a check that VAT on a supplier invoice is correctly shown: the VAT number, the rate, the VAT amount and any mandatory details needed to support a claim.
It checks that VAT equals net times rate, that VAT numbers are present and well formed, and that required details appear on the invoice.
It checks format and compares it with your vendor record. Confirming it against an official register is a step a person does or approves.
The agent flags the wording and the absence of VAT, and passes the invoice to a person who decides on the treatment.
What is invoice tax validation?
→What is invoice currency conversion?
→What is invoice validation?
→What is invoice exception handling?
→Bring a small sample of real items. We will show what Flo handles on its own and where it hands over to your team.
