An AI KYB verification agent takes the legal name, registration number, address and country the supplier supplied and compares them with the incorporation document and with any company registry data your team has connected.
Agent reads company name, number and address.
Agent compares them with the company register.
Agent lists directors and listed owners where shown.
Agent matches the register entry with contract details.
Compliance analyst accepts or queries.
Register extract and outcome are saved.
It compares the ownership structure and named directors with what the supplier declared, and notes any beneficial owners above your policy threshold.
It reports matches, mismatches and missing items, and holds the verified status until a reviewer confirms.
Fake or shell suppliers pass easily when nobody checks that the name, number and address all belong to the same registered business.
A supplier can use a name close to a well-known company to appear credible.
A business may be struck off or dormant while still sending invoices.
Layers of holding companies hide who actually controls the supplier.
Reviewers skim registration papers and miss a mismatched number.
Some suppliers are checked thoroughly and others barely at all.
Legal name, registration number, address and country are taken from the onboarding data.
The agent checks these against the incorporation certificate or equivalent supplied.
Where your team has registry access, it compares status, registered address and officers.
Declared owners and directors are compared with registry records, and gaps are listed.
A result of verified, partial or unverified is drafted, and a reviewer confirms before the status changes.
Bring a small sample and watch Flo work through it.
| Aspect | By hand | With the agent |
|---|---|---|
| Lookup | Analysts search registers by hand. | Agent runs the lookup from the supplier's registration details. |
| Entity match | Name and number are compared by eye. | Agent compares name, number, status and address and shows differences. |
| Ownership | Owner information is gathered ad hoc. | Directors and shareholders shown on the register are listed together. |
| Status | Dissolved companies slip through. | Company status is read and flagged if not active. |
| Evidence | Printouts are saved inconsistently. | Extract, date and outcome are stored against the record. |
| If | Then | Who decides |
|---|---|---|
| the company status is not active | stop the record and notify compliance | Compliance analyst |
| the registered name differs from the contract name | flag the difference | Compliance analyst |
| the address on the register differs from the stated address | show both addresses | Compliance analyst |
| the register lists ownership by another company | list the chain as far as it is shown | Compliance analyst |
| no register entry is found | ask the supplier for registration evidence | Buyer |
| everything matches | record the match for confirmation | Compliance analyst |
The agent flags the short history as context, not a verdict. The analyst decides whether more checks are needed.
A register may not exist, so the agent notes this and asks for other identity evidence. The analyst decides what suffices.
The agent records the original text and flags the language. The analyst decides whether a translation is needed.
The agent shows previous names where the register lists them. The analyst confirms the link.
Talk it through with the team. We will map it to your steps and show where a person stays in control.
List the registers used per country.
Compare name and number first.
Add ownership listing.
Pass confirmed names to later screening.
It shows how often supplied identity details agree with documents and registry data. A low rate suggests data entry problems at intake or higher-risk applicants.
Quick answers to what people ask most about KYB verification.
Book a demoKYB, or know your business, verification confirms that a supplier is a real, registered business and identifies who owns it. An AI agent can compare the details and flag mismatches for a reviewer.
KYB establishes identity and ownership. Due diligence is the wider review that also covers finance, security and conduct.
No. It reports matches and mismatches. A compliance reviewer confirms the verified status.
The agent marks the supplier as partially verified, lists what is missing and sends it to a reviewer to ask for more information or decline.
Supplier due diligence is the overall review of a prospective supplier's identity, ownership, finances, compliance and risk before a relationship begins.
→Sanctions screening is the step of checking whether a supplier, its owners or its directors appear on government sanctions lists before you do business with them.
→Supplier security risk assessment is the step of judging how much risk a supplier brings based on the data it will handle, its controls and its track record.
→Adverse media screening is the step of searching news and public sources for negative stories about a supplier or its principals, such as fraud, bribery, litigation or safety failures.
→Bring a small sample of real items. We will show what Flo handles on its own and where it hands over to your team.
