NetSuite + Square, streamlined by Spendflo

Trusted by amazing companies worldwide

FEATURED ON

See it in ActionHow it Works  ->
3x
Faster procure-to-pay cycles
80%
Fewer manual touches per request
500+
Finance teams on Spendflo
NetSuite Square Integration
Trusted by industry leading companies
Josh Rappoport, 

VP Finance.
“With Spendflo, we finally have unified visibility. We can look in one portal and see all our spend, upcoming renewals, and how we’re actually using the licenses we’re paying for.”
Dan Kim
Chief Financial Officer
“The Spendflo platform has been extremely useful to us. It's a repository of all our contract information, improves communication across teams, and consolidates everything in one place. It has truly optimized how we manage procurement.”
Scott Stibich, 

Senior Accountant.
“Spendflo AI triages intake and guides them through the right workflows. Centralize contracts, approvals, vendor data, and docs in one place. AI tracks usage, sentiment, and timelines automatically.”
How it works
One request. Three systems. Zero manual work.
Spendflo sits between your tools and orchestrates the entire procurement journey — so nothing falls through the cracks.
1
Request Submitted
One Square transaction. One NetSuite record. Zero manual reconciliation. Spendflo connects Square and NetSuite so every sale, refund, or vendor payment is automatically reflected in your ERP.
Via Square or Spendflo
2
Define your workflow
Spendflo categorizes the request, assigns the right NetSuite GL account, scores vendor risk, and routes to the correct approver automatically.
Spendflo does the work
3
One-Click Approval
Approvers see a fully pre-filled context card — vendor, value, risk score, GL account. One click approves. No digging through email threads.
Spendflo approval flow
4
PO Created in NetSuite
On approval, Spendflo auto-creates the PO in NetSuite with correct vendor master, GL coding, and payment terms. Zero manual entry.
Auto-synced to NetSuite
What Spendflo does
The procurement layer NetSuite and Square were missing
Square manages your point-of-sale, payments, and merchant operations. NetSuite records your financials. Spendflo manages the reconciliation, vendor payments, and procurement workflows in between.
AI-Powered Intake
Submit vendor and procurement requests in plain language. Spendflo categorizes, routes to the right approver, and maps to the correct Square account and NetSuite GL - all automatically.
Spendflo replaces manual intake
Auto-Route with Square POS Context
Spendflo pulls sales data, location details, and payment summaries from Square to pre-fill every procurement request - no manual data transfer between POS and finance.
Square data, zero copy-paste
AP Auto-Posting in NetSuite
When vendor payments are approved, Spendflo creates the corresponding AP entry in NetSuite with the right GL code, vendor master, and Square transaction reference - automatically.
NetSuite AP, auto-generated
Automated Sales Reconciliation
Spendflo reconciles Square daily sales summaries with NetSuite AR automatically - matching transactions by location, payment method, and date without any manual work at close.
Spendflo keeps them in sync
Contract and Vendor Tracking
Spendflo tracks every vendor contract linked to Square-driven procurement - flagging renewals, rate changes, and upcoming payments 60 days in advance.
Spendflo contract management
Real-Time Spend Intelligence
See all Square sales activity and vendor spend against NetSuite financials in one Spendflo dashboard. Location performance, vendor spend, and reconciliation gaps - always current.
Spendflo spend dashboards
Before vs After
What changes when you add Spendflo
Most retail and F&B teams using Square and NetSuite still manually export daily summaries and re-enter them into NetSuite. Spendflo automates it entirely.
Square daily sales exported manually and re-entered into NetSuite each day
Vendor procurement for store supplies tracked via email with no workflow
Location-level sales data manually allocated to NetSuite cost centers
Refund and void data not reflected in NetSuite until manual update
No unified view of Square sales and vendor spend in NetSuite
Square sales auto-posted to NetSuite with correct GL codes and location allocation
Vendor procurement workflows structured with full audit trail
Location-level data auto-allocated to NetSuite cost centers by Spendflo
Refunds and voids reflected in NetSuite automatically via Spendflo
Unified view of Square sales and vendor spend in NetSuite in real time
Testimonials
We had Square at all eight of our locations and were manually exporting daily summaries into NetSuite every morning. Spendflo automated the entire sync. Sales data flows into NetSuite automatically and our procurement for supplies finally has a proper approval process. - CFO, Multi-Location Retail Group
Head of Procurement
Series B SaaS Company, 400 employees
Common questions about
Spendflo + NetSuite + Salesforce

Does Spendflo replace Square or NetSuite?

No. Spendflo connects Square and NetSuite as the procurement and reconciliation layer. Square continues to manage your POS and payments. NetSuite remains your ERP. Spendflo automates everything in between.

How does Spendflo reconcile Square sales data with NetSuite?

Spendflo continuously syncs Square transaction data by location and payment method to NetSuite, matching them to the correct GL accounts and cost centers automatically.

Can Spendflo manage vendor procurement for Square-operated locations?

Yes. Spendflo routes all vendor and supply procurement requests through structured approval workflows and syncs approved records to NetSuite automatically - regardless of which location the request comes from.

How quickly can we deploy the Square-NetSuite integration through Spendflo?

Most customers are live within 1-2 weeks. Spendflo handles connector setup, GL mapping, and workflow configuration as part of the standard onboarding process.

Is the Spendflo Square-NetSuite integration secure?

Yes. Spendflo is SOC 2 Type II certified and GDPR compliant. All data synced between Square and NetSuite via Spendflo is encrypted in transit and at rest.