An AI spend visibility agent pulls spend from invoices, POs, cards and expenses, and joins it to vendor, contract and budget owner records.
Invoices, cards, POs and contracts feed the picture
Agent joins spend to vendor, owner and contract
Agent lists spend with no PO, owner or contract
Agent builds views by team, vendor and category
A finance or procurement lead probes the view
One current view is used by all teams
It builds a current view by vendor, category, team and period, and marks what could not be matched to a contract or owner.
It answers questions in plain language, such as which vendors a team pays and where spend sits outside agreed terms.
Spend lives in separate systems that describe the same payment in different ways. Leaders cannot see the whole picture until someone spends days assembling it.
AP, cards, expenses and POs each hold a slice.
Payments cannot be tied to a team or budget.
The same supplier appears under several names, so totals are split.
By the time the quarterly view is built, the decisions have been made.
Nobody can say how much spend sits under a negotiated agreement.
Collect transactions from the finance and procurement records you provide.
Merge name variants into a single vendor identity.
Attach contract, PO, owner and budget where a link exists.
List spend with no owner, contract or category.
Offer filters by vendor, team, category and period, with the unmatched share shown clearly.
Bring a small sample and watch Flo work through it.
| Aspect | By hand | With the agent |
|---|---|---|
| Sources | Spend is pieced together from several exports | Sources are joined into one view with their freshness shown |
| Ownership | Many lines have no named owner | Each line is tied to a vendor, team and owner where records allow |
| Blind spots | Spend outside POs appears only at audit | Spend with no PO or contract is listed as a gap |
| Questions | Each question needs a new report request | Views can be re-cut by team, vendor, category or period |
| Trust | Teams argue over whose figures are right | The view shows where each number came from |
| If | Then | Who decides |
|---|---|---|
| Spend has no linked owner | Lists it with the vendor and likely team | Finance lead assigns an owner |
| Spend sits with no contract | Marks it as uncontracted | Procurement lead decides whether to contract it |
| Two sources disagree on amount | Shows both and the gap | Finance analyst resolves |
| Data from a source is stale | Marks the source as old on every dependent view | Data owner refreshes it |
| A vendor appears under several names | Proposes a merge | Vendor master owner approves |
| Spend rises sharply in a team | Highlights the change with its main drivers | Team lead explains |
The agent notes the missing source as a coverage gap in the view. The data owner decides when it will be connected.
The agent labels each figure with its basis. Finance chooses which basis the headline view uses.
The agent limits visibility according to the access settings. Finance decides who sees the detail.
The agent shows amounts in the stated reporting currency and the original. Finance sets the rate rule.
Talk it through with the team. We will map it to your steps and show where a person stays in control.
Name each data source, its owner and how often it updates.
Join two or three main sources and compare with the existing report.
Surface spend without owners or contracts and assign people to resolve them.
Give department heads their slice with access limits set by finance.
It shows how much spend you can explain. Track the unmatched remainder by source to see where context is lost.
Quick answers to what people ask most about spend visibility.
Book a demoIt is a clear, current picture of what an organisation spends, with whom, on what and under which agreement or budget.
No. It reads the records and builds a view. Corrections are made by the owners of those systems.
The invoices, POs, card and expense data, contracts and vendor records you give it.
It is listed with the likely owner, and a person confirms what it was and whether it needs follow-up.
UNSPSC classification is the assignment of a standard United Nations Standard Products and Services Code to each item or spend line, so that purchases can be compared across systems and organisations.
→Off-contract spend is money paid to a vendor or at a price that falls outside an agreement the organisation has negotiated.
→Spend categorization is the assignment of each payment, invoice line or PO line to a category in a consistent taxonomy.
→Savings identification is the search for places where the organisation could pay less for the same need.
→Bring a small sample of real items. We will show what Flo handles on its own and where it hands over to your team.
